An Operations Manager in an investment company oversees daily business activities to ensure efficient execution of investment strategies and compliance with regulatory requirements. They coordinate between departments, manage risk control processes, and optimize operational workflows to enhance overall productivity. Effective communication and problem-solving skills are essential to support portfolio management and client services.
Oversee daily portfolio operations and trade settlements
Manage daily portfolio operations to ensure accurate tracking and performance analysis, coordinating trade settlements to guarantee timely and compliant transaction processing. Collaborate with internal teams and external partners to resolve discrepancies and optimize workflow efficiency. Strong knowledge of trade settlement procedures and portfolio management systems is essential.
Implement and optimize operational workflows
Develop and refine operational workflows to enhance efficiency and reduce bottlenecks, focusing on data-driven process improvements. Utilize tools such as workflow automation software to streamline tasks and ensure consistent, high-quality outputs. Monitor key performance indicators (KPIs) regularly to identify areas for continuous optimization and drive operational excellence.
Liaise with custodians, fund administrators, and counterparties
Coordinate effectively with custodians, fund administrators, and counterparties to ensure timely and accurate processing of financial transactions. Maintain clear communication channels to resolve discrepancies and facilitate smooth operational workflows. Monitor compliance with regulatory requirements and internal policies throughout the transaction lifecycle.
Ensure regulatory and compliance adherence
Ensure regulatory and compliance adherence by monitoring updates to relevant laws and industry standards, implementing effective policies, and conducting regular audits. Collaborate with cross-functional teams to identify and mitigate compliance risks, providing training and guidance to maintain organizational accountability. Maintain detailed documentation to support regulatory reporting and respond promptly to any inquiries or audits from governing bodies.
Manage cash flow and liquidity reports
Effectively managing cash flow and liquidity reports ensures accurate forecasting and financial stability for the organization. Monitor daily cash positions, analyze inflows and outflows, and prepare detailed liquidity reports to support decision-making and strategic planning. Implement controls to optimize working capital and mitigate financial risks.
Coordinate internal/external audits
Coordinate internal and external audits to ensure compliance with regulatory standards and company policies. Develop audit schedules, prepare necessary documentation, and liaise with auditors to facilitate smooth and efficient audit processes. Audit coordination enhances organizational transparency and supports continuous improvement initiatives.
Oversee fund accounting and NAV validation
Manage fund accounting processes, ensuring accuracy and compliance with regulatory standards while overseeing daily NAV validation to maintain investment integrity. Collaborate with portfolio managers and auditors to resolve discrepancies and enhance reporting efficiency. Implement robust control procedures and leverage advanced accounting systems to optimize fund performance and investor confidence.
Develop and maintain risk control measures
Develop and maintain risk control measures by identifying potential hazards and implementing effective strategies to mitigate them. Monitor compliance and periodically review risk assessment protocols to ensure continuous improvement and regulatory adherence. Collaborate with cross-functional teams to integrate risk management practices into daily operations and decision-making processes.
Drive operational technology enhancements
Implement and oversee operational technology enhancements to improve system efficiency and productivity within the organization. Analyze current processes to identify opportunities for automation, integration, and modernization of operational tools. Collaborate with cross-functional teams to ensure seamless deployment and adoption of new technologies that support business goals.
Supervise onboarding of new clients and investment products
Oversee the client onboarding process ensuring seamless integration of new clients and investment products into the system. Coordinate with cross-functional teams to verify documentation accuracy and compliance with regulatory standards. Implement best practices to enhance client experience and optimize operational efficiency during onboarding.