A Compliance Specialist in a transportation company ensures all operations adhere to federal, state, and local regulations, minimizing legal risks and maintaining safety standards. They conduct regular audits, manage documentation, and train staff on compliance protocols to prevent violations. This role is essential for maintaining the company's reputation and avoiding costly fines.
Monitor regulatory compliance with DOT, FMCSA, and OSHA standards
Ensure strict adherence to DOT, FMCSA, and OSHA regulations by continuously monitoring company operations and safety protocols. Conduct regular audits and training sessions to maintain compliance and prevent violations that could result in fines or operational disruptions. Recommend corrective actions and process improvements to uphold regulatory standards and promote a safe workplace environment.
Conduct internal audits and safety inspections
Conduct internal audits and safety inspections to ensure compliance with industry regulations and company policies. Identify potential hazards and recommend corrective actions to maintain a safe working environment. Strong knowledge of occupational health and safety standards is essential for effective risk assessment and mitigation.
Maintain and update driver qualification files
Ensure accurate maintenance and regular updates of driver qualification files to comply with Department of Transportation (DOT) regulations. Review and verify drivers' licenses, medical certificates, and safety records to minimize risk and support safety programs. Implement a systematic filing process that keeps all qualification documents current and easily accessible for audits.
Oversee Hours of Service (HOS) log management
Manage and maintain accurate Hours of Service (HOS) logs to ensure compliance with federal and state regulations, minimizing the risk of violations and penalties. Monitor driver schedules and work hours using digital log systems to optimize route planning and improve operational efficiency. Provide training and support to drivers on proper HOS reporting and document retention practices.
Prepare and submit federal, state, and local transportation reports
Prepare and submit federal, state, and local transportation reports by collecting, analyzing, and verifying accurate data to ensure compliance with regulatory requirements. Maintain up-to-date knowledge of transportation laws, standards, and reporting deadlines to enhance report accuracy and timeliness. Utilize specialized software and tools for efficient data management and presentation, supporting organizational transparency and strategic decision-making.
Implement and update company compliance policies
Develop and maintain company compliance policies to ensure regulatory adherence and reduce operational risks. Monitor updates in relevant laws and regulations, and implement necessary changes to keep policies current and effective. Collaborate with cross-functional teams to train employees and enforce compliance standards throughout the organization.
Coordinate training on safety and regulatory requirements
Coordinate training programs to ensure compliance with safety and regulatory requirements, providing employees with up-to-date knowledge on workplace hazards and legal standards. Develop and maintain comprehensive training materials, track participation, and assess the effectiveness of safety protocols. Collaborate with management to identify training needs and implement continuous improvement strategies that enhance overall organizational compliance and employee safety.
Manage incident and accident investigation documentation
Efficiently manage incident and accident investigation documentation by accurately recording all relevant details, maintaining organized records, and ensuring compliance with regulatory requirements. Implement systematic processes to analyze incidents and identify root causes, enabling the development of effective corrective actions. Utilize incident data to generate comprehensive reports that support continuous improvement in workplace safety and risk management.
Liaise with regulatory agencies during inspections or investigations
Coordinate effectively with regulatory agencies during inspections or investigations to ensure compliance with all applicable laws and standards. Maintain detailed records and documentation to support transparency and accuracy throughout the regulatory review process. Regulatory liaison skills are essential for facilitating clear communication and prompt resolution of any identified issues.
Track and renew permits, licenses, and certifications
Monitor the expiration dates of permits, licenses, and certifications to ensure timely renewals and compliance with regulatory requirements. Maintain organized records and coordinate with relevant authorities to facilitate smooth processing. Implement tracking systems to prevent lapses that could impact operational legality and business continuity.